GRAPHIC DESIGNER’S TERMS AND CONDITIONS TOOLKIT – TELL ME MORE
Why do I need this?
You want to make sure that people are clear about how you work so it’s easier to sell and run your business within the boundaries you have set for yourself. Things go wrong when people are not sure about what work is included, or how many revisions you will do. Our terms and conditions and proposal/schedule of work help you make sure that your clients are informed before they buy. As a result, people find it easier to buy because everything about your business and how it works is transparent.
How will the Graphic Designer’s Terms and Conditions toolkit help me?
This toolkit will help you
(1) Build lasting relationships with your clients because you are both clear about how you work together
(2) Run your business more easily
(3) Make it easier to deal with any complaints and/or problems
(4) Have what you need in place to protect your business and comply with the law
Is it right for me? How does it all work?
You start by giving us some information about how you do business. That way we can make sure that the pack you get matches how you work. You can then choose the options in the terms and conditions which are right for you.
What happens once I have bought it?
Once you’ve bought your Graphic Designer’s Terms and Conditions, we let you know what information you need to give us. Once you’ve let us have that, watch out for your email to access your toolkit – expect it within 3-4 working days
Is it easy to use?
Our documents are written in plain English – by our qualified lawyers.
You also get videos which explain each document in detail, because we want you to feel confident using them. As a result, you will be able to easily deal with any client queries.
What’s included in the Graphic Designers’ Terms and Conditions?
1. Non-Disclosure Agreement (NDA) between two businesses
Use this agreement when you share information with clients and suppliers so that you are both clear how and when confidential information you have shared can be used.
2. Graphic Designers’ Terms and Conditions of business
This sets out how you do business and forms the foundation of your relationship with your clients. You get terms and conditions which are written for a graphic design business like yours which cover important issues such as
- What they pay and how to pay it
- Cancellation (including consumer rights which might apply even if you deal with small businesses) and ending services
- Who ‘owns’ the results of your work, including, for example, whether the client gets the source files
- Your respective responsibilities and obligations (including the client’s responsibility for dealing with any copyright problems if they give you images, revisions and charging for extra work)
- Limiting your liability/responsibility (including if the client doesn’t do what they’re supposed to), or something else goes wrong
There are optional clauses including
- Minimum contracts
Together, your Graphic Designers’ Terms and Conditions and the Proposal/ Schedule of Work will form your contract with your client.
3. Proposal/ Schedule of Work
This is a Schedule of work or Proposal to show what services you have agreed to supply to your client, including
- What you are going to do – including any changes to your terms and condition
- When/how you will do it
- Your charges and when the client needs to pay.
It also is a great checklist of things you need to consider before you price up a project.
4. Complaints Policy
The complaints policy sets out your clear process for sorting out complaints and can, for example, mean clients can’t stop a payment due to you or end your contract early.
Essential Documents required for your website
If you operate a website, there are some essential documents that you must clearly display to comply with your own business obligations. Having these policies reassures buyers that you understand this and respect the rights of website users/clients and are running your business properly.
Websites need cookies to operate properly and you need to tell users, so they trust your business. The law says that you must have a policy which explains to anyone who uses your website essential information about the cookies your site uses.
7. Website Use Policy
This is essential for any website. It lets users know who owns the website and other important information that you need to provide by law.
8. Acceptable Use Policy
This policy tells your users what is and is not acceptable when using your website. For example, it protects your content – for example by telling users they can’t copy content. It limits your liability if, for example, a user posts feedback or comments on a blog using unacceptable language.
As graphic design continues to evolve, make sure your legal documents are up to the job.
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